Using Mr. Bayer as Your Arbitrator With An Institutional Administrator

When your clients chose Mr. Bayer as their arbitrator, but elect to use an institutional administrator like AAA, ICC, JAMS or other institution, the parties enter into a formal arrangement with the institutional administrator and must follow their rules for administering the arbitration.

We know this may feel like there's another layer of bureaucracy that can make things inefficient and cumbersome at times. And you are right. The obstacles of bureaucracy are native to your client's agreement to use an institutional administrator to handle the administrative aspects of the arbitration even if Mr. Bayer is the arbitrator. You will need to communicate directly with the person or persons who have been appointed by the institution to manage your case and not with our office directly.

If you are not using our office to assist you as an independent administrator, you can expect the communication process to take a good bit longer than it would if you elect to use our office as your independent administrator. The rules and policies vary among the various institutional administrators and you will need to follow their policies for filing documents, setting hearings, and communciating with the arbitrator.

Using Mr. Bayer as Your Arbitrator with Our Office As Your Independent Administrator

Our office can serve as your independent administrator, in lieu of the AAA or other institutions. When you take this route, you will, in effect, get a hand-crafted, tailor-made administration process at no extra charge.

Choosing to use our office as your independent administrator, you enter into a formal arrangement with Mr. Bayer in which you will coordinate with his JAMS case manager Carolina Blum. Carolina can be reached by phone at (214) 981-4505 or at kblume@jamsadr.org.

CANCELLATION

Once commenced, the only way an arbitration can be concluded is through an award, even if the case settles or the parties no longer desire to pursue it. If the parties get close to a settlement, Mr. Bayer never wants his fee for the Arbitration Hearing to get in the way of the dispute settling.

If you need to cancel the Arbitration Hearing, our formal cancellation/refund policy follows:

• Canceling a month in advance or more: no charge
• Canceling more than 3 weeks out, but less than a month from the Arbitration Hearing: costs 25% of the number of days you reserved
• Canceling more than 2 but less than 3 weeks ahead of the Arbitration Hearing: costs 50% of the number of days you reserved
• Canceling between 1 and 2 weeks ahead of the Arbitration Hearing: costs 75% of the number of days you reserved
• Canceling between the hearing date and one week ahead of the Arbitration Hearing, you will owe for the total number of days you reserved.

This is our formal policy. However, Mr. Bayer will do whatever he can to fill in his calendar and we'll work with you around the formal policy, whenever possible.

WORKFLOW

Our workflow for handling arbitration processes, either administered by our office (as an independent administrator) or by one of the institutions (eg. American Arbitration Association, International Chamber of Commerce, etc.) is outlined here.

Back to Page 1